Wildwood Cycles VA LLC

E-Bike Rental Agreement, Terms & Conditions, and Liability Waiver

PLEASE READ THIS RENTAL AGREEMENT CAREFULLY. YOU MUST AGREE TO ALL TERMS AND CONDITIONS IN THIS RENTAL AGREEMENT IN ORDER TO RENT AND OPERATE AN ELECTRIC BICYCLE FROM WILDWOOD CYCLES VA LLC. BY RENTING OR USING A BICYCLE, YOU AGREE TO BE LEGALLY BOUND BY THIS AGREEMENT, INCLUDING THE LIABILITY WAIVER, RELEASE OF CLAIMS, INDEMNIFICATION, AND VOLUNTARY ASSUMPTION OF RISK PROVISIONS.

This Agreement (“Agreement”) is a legally binding agreement between Wildwood Cycles VA LLC (“Wildwood Cycles VA,” “Company,” “We,” “Us,” or “Our”) and the renter or rider (“You,” “Your,” or “User”).

This Agreement governs the rental and use of all bicycles, including pedal-assist electric bicycles (“E-Bikes”), accessories, and related services provided by Wildwood Cycles VA LLC.

1. Identification and Payment Requirements

To rent a bicycle, the renter must provide:

Wildwood Cycles VA LLC may retain payment information to cover damages, late fees, loss, or theft associated with the rental.

A security hold may be placed on the renter’s credit card for the duration of the rental period.

2. Rental Period and Fees

Rental periods and pricing will be communicated at the time of booking.

The renter agrees to:

Late returns may result in additional hourly or daily rental charges.

Failure to return the bicycle may be considered theft and reported to law enforcement.

3. Age Requirements

Riders must be at least 12 years of age.

Riders under 18 years old must be accompanied by a parent or legal guardian, and a parent or guardian must sign this agreement on their behalf.

4. Rider Ability and Physical Condition

Riding a bicycle or electric bicycle requires adequate physical condition, balance, coordination, and technical skill.

By signing this agreement, you confirm that:

5. Pre-Ride Orientation

All riders must participate in a mandatory pre-ride orientation provided by Wildwood Cycles VA LLC.

The orientation includes:

Failure to follow these instructions may result in termination of the rental without refund.

6. Authorized Use Area

Wildwood Cycles VA LLC bicycles are intended for use primarily on the Mendota Trail and approved riding routes.

The renter will be informed of authorized riding areas before departure.

The following uses are strictly prohibited:

7. Compliance with Laws and Trail Regulations

Riders must comply with all applicable:

Some federal agencies restrict electric bicycle use to trails that allow motorized vehicles. Riders must obey all posted regulations.

Any tickets, citations, fines, or penalties received while operating a rented bicycle are the sole responsibility of the renter.

8. Prohibited Activities

You agree NOT to:

Wildwood Cycles VA LLC reserves the right to refuse service or terminate a rental if unsafe behavior is observed.

9. Bicycle Inspection and Operation

Before riding, the renter must inspect the bicycle and ensure that:

If a problem is discovered, the renter must notify Wildwood Cycles VA LLC immediately and must not ride the bicycle.

The renter agrees not to attempt repairs.

10. Helmets and Safety Equipment

All riders must wear appropriate safety equipment, Wildwood Cycles VA LLC provides access to helmets at the rental station if you do not have one.

Gloves and additional protective equipment are recommended but optional.

Failure to wear protective equipment increases the risk of injury and is done at the rider’s own risk.

11. Responsibility for Bicycle During Rental

The renter is fully responsible for the bicycle from the time it is rented until it is returned.

The renter assumes responsibility for:

The renter agrees that Wildwood Cycles VA LLC is not responsible for injuries, accidents, or damages occurring during the rental period.

12. Bicycle Lock and Security

Each bicycle is equipped with a lock.

Whenever the bicycle is unattended, the renter must secure the bicycle using the provided lock.

If a bicycle is stolen, the renter must:

  1. Report the theft to local authorities immediately
  2. Provide Wildwood Cycles VA LLC with a copy of the police report

13. Damage, Loss, or Theft

The renter agrees to pay for all damage to the bicycle or missing equipment, including but not limited to:

If the bicycle is lost, stolen, or not returned, the renter agrees to pay a replacement fee of $1,900.

If the bicycle is later recovered in acceptable condition, the replacement fee may be refunded.

14. Reporting Accidents or Damage

The renter must notify Wildwood Cycles VA LLC as soon as possible, but no later than 24 hours, if any of the following occur:

15. Assumption of Risk

Riding a bicycle or electric bicycle involves inherent risks, including but not limited to:

By renting and operating a bicycle, you voluntarily assume all risks associated with bicycle use.

16. Release of Liability

To the fullest extent permitted by law, you release and hold harmless Wildwood Cycles VA LLC, its owners, employees, affiliates, and agents from any liability for:

arising from or related to the use of the rented bicycle.

17. Indemnification

You agree to defend, indemnify, and hold harmless Wildwood Cycles VA LLC from any claims, damages, losses, liabilities, legal fees, or expenses arising from:

18. Limitation of Liability

To the maximum extent permitted by law, the total liability of Wildwood Cycles VA LLC for any claim related to bicycle rental or use shall not exceed $100.

19. Termination of Rental

Wildwood Cycles VA LLC may terminate a rental at any time if:

No refunds are guaranteed if a rental is terminated for violation of these terms.

20. Governing Law

This Agreement shall be governed by the laws of the Commonwealth of Virginia.

21. Entire Agreement

This document represents the entire agreement between the renter and Wildwood Cycles VA LLC regarding bicycle rentals.

Wildwood Cycles VA LLC reserves the right to modify these terms at any time.

Renter Agreement

I certify that:

I assume all risks associated with bicycle use.

I have read and understand this agreement.

I agree to all terms and conditions.

Website Terms and Conditions

Wildwood Cycles VA LLC

These Website Terms and Conditions (“Website Terms”) govern your access to and use of the website operated by Wildwood Cycles VA LLC (“Company,” “we,” “our,” or “us”).

By accessing or using this website, booking a rental, or interacting with any content or services provided through the website, you agree to be legally bound by these Website Terms as well as our E-Bike Rental Agreement and Liability Waiver.

If you do not agree with these terms, you should not use this website.

1. Website Use

The Wildwood Cycles VA LLC website is provided for the purpose of:

You agree to use the website only for lawful purposes.

You agree not to:

2. Online Reservations and Payments

The website may allow users to make online reservations or rental bookings.

By making a reservation you agree that:

Prices listed on the website are subject to change without notice.

A reservation does not guarantee bicycle availability if unforeseen circumstances occur, including:

Wildwood Cycles VA LLC reserves the right to cancel or reschedule reservations when necessary for safety or operational reasons.

3. Cancellation and Refund Policy

Cancellation policies may vary depending on booking conditions.

Unless otherwise stated:

Wildwood Cycles VA LLC reserves the right to cancel rentals due to:

When cancellations occur due to company safety decisions, customers may be offered rescheduling or a refund at the company’s discretion.

4. Trail Information Disclaimer

Information provided on the website regarding trails, routes, or conditions is for informational purposes only.

Conditions on the Mendota Trail or other riding areas may change due to:

Wildwood Cycles VA LLC does not guarantee the accuracy or safety of trail conditions.

Riders are responsible for making safe decisions regarding their riding routes.

5. Intellectual Property

All content on this website is the property of Wildwood Cycles VA LLC unless otherwise stated, including:

You may not copy, reproduce, distribute, or modify any content without written permission from Wildwood Cycles VA LLC.

6. Third-Party Links

The website may contain links to third-party websites for convenience or informational purposes.

Wildwood Cycles VA LLC is not responsible for the content, policies, or practices of third-party websites.

Accessing third-party websites is done at your own risk.

7. Limitation of Liability

To the fullest extent permitted by law, Wildwood Cycles VA LLC shall not be liable for:

Use of this website is at your own risk.

8. Privacy

Information collected through this website may include:

Wildwood Cycles VA LLC will take reasonable steps to protect customer information but cannot guarantee absolute security of online data transmissions.

Information collected may be used for:

9. Modification of Terms

Wildwood Cycles VA LLC reserves the right to update or modify these Website Terms at any time.

Updates will be posted on this page, and continued use of the website constitutes acceptance of those changes.

10. Governing Law

These Website Terms shall be governed by the laws of the Commonwealth of Virginia.

Any disputes arising from use of this website shall be handled in the appropriate courts within the state of Virginia.

Wildwood Cycles VA

24/7 automated e‑bike rentals in Mendota, VA—scan a QR code or use our app to rent and ride right from the Mendota Trailhead.